Make your own free website on Tripod.com
« November 2018 »
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
You are not logged in. Log in
Entries by Topic
All topics
accounting
Arts
Baseball
Business
Clothing
education
employment
Environment
Furniture
Gardening
gifts
health
Heating, Ventilating, and Air Co
Home Improvement
Law
Lighting
Marketing and Advertising
Others
Real Estate
science
Search Engine Optimization
shopping
Software  «
Sports
Taxes
travel
trvel
web design
Weddings and Events
Blog Tools
Edit your Blog
Build a Blog
RSS Feed
View Profile
My Blog
Thursday, 25 October 2018
Why Businesses Need Email Archiving Solutions?
Topic: Software
According to Osterman research, around 75% intellectual property of companies is contained within the email and messaging systems. This makes email communication ( Securence/Email-Archiving ) an important property that must be conserved for future use and reference. Here are a few more reasons why email archiving is important for businesses.

1.  Storage Management

As mentioned earlier, storage of intellectual property and important data is critical for every business. Storing all data on live servers has its disadvantages as you would sooner or later run out of space. Also, too much of data on a live server would hamper its performance.

Storage management is not only about storing data or storage space. You also need to look at factors like centralizing data that would make a quick search and access possible. When you use archiving solutions, important data is archived which can be readily accessed through web interfaces whenever needed. This also reduces the load on the live email server.

2.  Knowledge Management

Accidental deletion of email is a common thing, and many times you have to request the administrator to restore the deleted mail. What would happen if the mail could not be restored due to some reason? It can be a terrible thing that could lead to other things like the inability to respond to a customer query, being unable to process an order or payment or several other things.

An email system contains lots of important data like communication with prospects, customer purchase history and communication, and communication with a business partner. It also contains information like contact information, appointments, and information about tasks generated by each user.

In simple words, the email system holds a digital heritage that needs to be preserved. Archiving solutions enable organizations to achieve all these objectives.

3.  Regulatory Compliance

Businesses need to meet compliance standards set by the government which requires organizations to keep all records and pertinent data in a manner that allows retrieving of data quickly. All records need to be original and immutable and replications. Also, organizations need to ensure the integrity of the records maintained.

Simply put, the electronic communications should be stored in such a manner that no user can access and modify/compromise stored data. Archiving solutions are capable of offering such functionality that ensures businesses meet regulatory compliance.

4.  Litigation

Today every business should be ready to face any litigation. Archiving of emails helps in eDiscovery which is important in the litigation process.

eDiscovery is a process where electronic documents including mobile data, email communications, social media content can be located, sought, searched, and secured with the primary objective of using it as evidence in the criminal legal case.

An archiving solution can store, index, search and enable access to relevant content while protecting the authenticity and integrity of the stored data.

In addition to the reasons above, email archiving can also provide organizations with two additional capabilities – monitoring and analytics. Thus, it goes without a saying that archiving email ( https://www.securence.com/blog/ ) can help business thrive and keep important communications protected.

Do you’ve any questions?

Posted by brucem231 at 6:12 AM EDT
Wednesday, 17 October 2018
Important Things to Look in Top Restaurant POS Systems.
Topic: Software
Achieving success in the food business is not easy. You have to pay attention to several things like the staff, kitchen, décor, menus, and many more things. A POS system can reduce some burden and help you focus on growing your business. Here are some tips to select the top restaurant POS systems.

Is the System Fast?

Speedy service is one of the important aspects of a restaurant business as you cannot keep your customers waiting. If you keep your customers waiting for too long ( www.anywarepos.com ), you won’t have any repeat customers so the speed of customer service is important.

Hence, the POS system you select should also be blazing fast and easy to use. When your staff gets acquainted with the POS system, they would be able to serve customers much faster and efficiently.

If you are planning to buy some established restaurant POS, you need to ensure it allows for new integrations.

Can the POS System Track Inventory?

Inventory is the main element of almost every business and the ability to track inventory is an essential part of success. The right restaurant would have the ability to track inventory in real-time as dishes move out of the kitchen. This will help the kitchen staff to schedule timely orders and ensure the customer always get their favorite dishes.

Some top restaurant POS systems have the ability to track ingredients order and usage and lets you decide whether it is the right time for re-ordering. In fact, some advanced restaurant POS order items automatically after the stock reaches a certain threshold level.

Can the POS System Process Credit Card Payments?

Today, most customers prefer cashless payments such as through a credit card. Before selecting any restaurant POS system, you need to ensure it can process credit card payments. If you ignore this factor, you might need to purchase a separate credit card processing system and it would be hard to track financials due to different systems.

Does the POS System Have Reliable Customer Support?

Imagine your restaurant operations centered on a POS system and it goes down during the rush hours. In such a case, everyone will be annoyed including your restaurant staff and most importantly customers. You might have an experience of using a POS system for years but fixing some problem in a POS system is a different thing altogether.

You need to look for a restaurant POS system which offers 24/7 support. The software vendor should have a tech person to fix any problems in the POS system at a short notice. The support system isn’t just necessary for the crisis. It is also helpful during installation and training period as well. The software vendor should also provide timely updates to ensure the POS system functions efficiently without any issue.

There is no doubt running a restaurant is a challenging task. The tips given above will help you choose top restaurant POS systems which will make operations easier and less time-consuming.

Do you have any questions? Please feel free to comment.

Posted by brucem231 at 6:25 AM EDT
Tuesday, 18 September 2018
Six Reasons Why Your Business Needs Email Encryption
Topic: Software
Email has become the main artillery of communication for businesses of all sizes. So It is not surprising that email has become an attractive target for hackers and email data breaches ( Securence/email-encryption-services ) have been one of the causes of data loss for legal and financial firms. The solution to this problem is securing your email communication by using encryption.

Here are six reasons why your business needs email encryption services more than ever.

Reduce Business Risks

There is so much sensitive and confidential information being sent in business emails and it is not a wise decision to send unencrypted emails. According to a 2017 report by ICO, misaddressed emails and related data loss is a big security risk for businesses. The threat perception has increased by 27% last year.

Without encryption, any stranger who receives the email can access the information stored in it. Your competitors can use this information against you. The only way to keep such risks at bay is email encryption.

Protect Confidential Information

Encryption can secure private financial information like banking account number, credit card numbers, social security number sent in email. If you send unencrypted email anyone who intercepts your email in transit can read the contents of the email. With an email encryption, your confidential information stays protected in all scenarios.

Prevent Identity Theft

It is a common practice to send user name and passwords through email. Imagine your company’s email information and passwords of important people falling into wrong hands. When you use email encryption, it is impossible for a hacker to decrypt the email unless they have to decrypt the key. This reduces the risk of identity theft to a great extent.

To Eliminate Risk of Message Replay Possibilities

If an email is compromised, the recipient would not know the message is altered and what was the original content of the message. It is possible the messages are altered for a reason like seeding mistrust and disinformation between sender and recipient.

If the email is encrypted, the hacker would not be able to decode the contents. Also, even if the content is modified, the recipient would know the message is altered as the hash of the original mail and the altered mail would not match.

Data Protection Compliance

Most states in the US have their own laws pertaining to protecting personally identifiable information of the residents. Businesses are required to comply with data protection laws if the business collects, holds, transmit information about state resident. It is the responsibility of the organization to employ reasonable safety practices to secure data.

If any business fails to comply, the state authority might levy hefty fines or penalties for not adopting safety practices to secure data. This makes email encryption necessary.

There is no doubt the advances in technology have made email communication less secure in its original form. However, email encryption adds a layer of security ( https://www.securence.com/blog/ ) that wards off the attempt to steal data from email.

Do you have any questions about email encryption services? Please feel free to comment.

Posted by brucem231 at 2:49 AM EDT
Saturday, 11 August 2018
Choose a Specialized Company for Email Encryption Services
Topic: Software
Email Encryption Services - Main Advantages

Employing a specialized email encryption service for your organization is not at all a pricey thing. The inexpensive nature is worth mentioning ( Securence/email-encryption-services ), because many think that the process will be costly. Another point to note is that, organizations can enjoy various benefits.

•  There is no need to have any special software for receiving, sending, or replying to secure mails. The mail forwarding facility will be also there.

•  The system will blend in with the prevailing organizational environment. Companies can subscribe ‘per user’ facility.

•  There will be fullest security. The Effective and intense encryption technology will make sure that there is the highest possible email security.

•  Companies can easily access the encrypted communications. The incorporated technology makes the system easy to operate.

•  There will be a concrete defense against any attempts of phishing.

•  The email messages will be easily accessible for the recipients, even though encrypted.

Email Encryption Services - The Security Aspect

The security of the inward and outward conversations is very important to all organizations. Hence, keeping the confidentiality of such communications is of prime importance. However, when the companies use the existing workforce for this, there will be man-hour loss. Companies can hand over this task to a service provider who uses the latest encryption technology to have the various security benefits. This saves the loss of man-hours, which the company management can use for various other productive works.

Benefits

•  It is possible to manage the viewership successfully. You can opt for a specific ceiling limit.

•  You can set a particular date, or viewership to terminate a specific email communication.

•  Another significant security feature is the setting of limited start and stop time.

•  Likewise, there will be a provision for opening the message and for stopping the forwarding and replying facilities. Thus, the management can enjoy full-control.

•  When the recipient reads the message, there will be notification for the sender. This ensures the safe-delivery of the mail.

•  You can annul the right of any person for viewing the email, at any time, and this prevents unauthorized viewing.

•  The provision for retracting message is another significant security feature.

•  The original sender can stay anonymous.

Email Encryption Services - The Provider Must Be Technically Perfect

You must check the practical experience of the provider before entrusting the task. It’s of great importance that the provider company is well experienced and perfect in implementing the entailed technicalities promptly and flawlessly. The company must have the capacity to provide fullest security to your highly sensitive and confidential email communications. The used encryption technology must be most powerful. Besides, it should comply with the existing regulations ( https://www.securence.com/blog/ ), so that there is no disruption as far as your business transactions are concerned. Above all, there must be easiness in operation and must not be any risks of email security violations.

Posted by brucem231 at 2:24 AM EDT
Tuesday, 18 April 2017
Advantages of Email Continuity You Can’t Ignore
Topic: Software
Emails are very important for business organizations as they are one of the main sources of communication in these organizations. Be it for external communication or internal communication, emails serve as the perfect communication platform in business environments where formal and to the point communication is highly expected.

Given the importance of emails in these organizations, it is not hard to imagine the repercussions of an email system failure. Imagine that suddenly no one in your organization across all the branches is able to send or receive mails for a few minutes. A minor technical glitch like this can inflict tremendous losses and create chaos across all the branches of an organization. Bigger the company, higher the reliance on email systems and greater the damage if there’s even a small discontinuity for a few minutes.

In this article, we are going to talk about email continuity ( www.Securence.com/Email-continuity ) and explain how this feature helps to avoid the nightmare described above. Email continuity is a feature that allows business organizations to maintain 100% uptime with their email servers and not miss out on a single mail. Read on to know more about this helpful feature, the way it works and the many advantages it offers to business organizations.

What is Email Continuity?

Emails are managed on exclusive servers known as email servers in large organizations. Suppose an email server of this sort breaks down due to some internal issue, bandwidth issue or some natural calamity. Email continuity feature ensures that there is a backup email server that will immediately take over. The backup server serves to do all the functions of a regular email server until the latter is up and running again. Once the main email server is up, the backup server is dormant and ready for another server outage.

Many Advantages of Email Continuity

•  First and foremost, because of this feature you won’t have to miss out on a single email ever again. The feature is designed such that, as soon as there is an outage in the primary email server, the backup server immediately takes over leaving no ground for discontinuity.

•  Secondly, because of email continuity the IT department of your organization need not be worried about the email system as soon as there is an outage. Instead, they can focus on the server that broke down and find a solution to that.

•  Thirdly, email continuity is very easy to setup and integrate into your present email system. You don’t have to revamp anything, nor make any big changes to the present system. There is no additional hardware or software ( www.Securence.com/Hosted-exchange-solution ) that is required for this feature.

•  Lastly, the feature is also very flexible as it allows for enrollment of every employee of an organization and poses no limitations on the number of people that can access the service. In addition, there is no limitation on the mailbox as well, thus allowing for n number of sent and received mails.

Posted by brucem231 at 3:06 AM EDT
Tuesday, 21 June 2016
Most Popular Antispam Techniques in Business Organizations
Topic: Software

There is no doubt that spamming is unanimously treated with disgust no matter how who is facing it. However, this disgust and hatred is a little higher when we are talking about business organizations, because they are also the biggest victims of spamming. It is so rampant these days that you are reading an article that discusses the most widely used antispam ( http://www.securence.com/ ) techniques or filters. It is very important to know the kind of antispam you need for your business organization because there are so many variants within this broad sector of email security ( http://www.securence.com/solution/ ) and management. Read on to know in detail.

How Does Spam Affect Businesses?

Before we discuss the most widely used antispam techniques and the prime differences between them, let’s have a brief understanding of the way spam affects business organizations. It is said that 60% of the email communication that happens every day around the world is spam today. When we are dealing with business organizations where thousands of mails are exchanged every hour, one can imagine the amount of time, money and technical resources wasted on processing these unwanted messages. And many times, a spam won’t just be an unwanted mail but it carries harmful viruses, malwares and bots that are designed to infiltrate firewalls and infect the computers of big organizations. From server outages to leaking of sensitive information, the outcome of these security attacks could be anything. Simply put, spamming is a huge productivity killer and a genuine threat to a company’s cyber security.

Most Widely Used Antispam Techniques

•  List Based Filters - List based spam filters are in fact the most widely used antispam techniques in business organizations. These lists are again sub categorized into many types based on the way the lists are prepared and operated. Blacklists, Realtime blackhole lists, Whitelists and Greylists are the four kinds of list based spam filters. These lists generally contain a number of blacklisted IP addresses that are blocked as sources of spam or IP addresses that are whitelisted as credible sources which need not be scanned. Unlike blacklists and whitelists, realtime blackhole lists are those that are constantly updated and identify the newest threats with minimum false positives. These lists are maintained by third-party vendors and offered as antispam services to organizations and enterprises.

•  Content Based Filters - Unlike list based filters which block or allow certain IP addresses, this antispam technique tries to block spam by scanning the content inside each mail. In the case of word based and heuristic filters, computers look for specific keywords or phrases that are most commonly found in spam messages. Apart from looking for specific words and phrases that are fed by humans, there are also advanced antispam techniques like Bayesian filters that are equipped with machine learning and AI. These filters will learn the recurring patterns in spam messages over a period of time and update themselves to grow stronger with each learning.

•  Others - Though list based and content based filters are the commonly used antispam techniques in businesses, there are also other methods such as challenge/response systems and collaborative filters that are used to counter spam.


Posted by brucem231 at 2:45 AM EDT

Newer | Latest | Older