In this digital era, there is a fundamental shift in how people communicate and interact with one another. For a small and large business, this change is sweeping, however, there are different ways for easily tracking important communications and messages through email archiving ( Securence/Email-Archiving ). Nowadays businesses have a plethora of eco-friendly, cheap and convenient ways for cataloging their correspondences. Voice over Internet Protocol (VOIP), texting and chat messages have all become popular forms of correspondence but email still remains king. Whether it is used for keeping in touch with customers, clients, or colleagues, email is the go-to messaging platform for businesses. In fact, 281 billion emails were received and send each day in 2018 and by 2022, the figures are expected to increase over 347 billion emails daily. That is a staggering number of emails for keeping track and mails always contain some of the most vital information that a business needs for running smoothly. With the increase in the methods of digital communication, most of the businesses archive their mails on a daily basis.
Problems solved through Email Archiving – It is crucial for businesses to archive their emails. Without an email archiving ( https://www.securence.com/blog/ ) solution, companies tend to face various difficulties such as the inability for receiving or sending new mails due to large volume of emails slows down the mail server, inadequate number of mail records for procurement in the event of any legal issues and if crucial messages are deleted it gets difficult in procuring them. By archiving the mails, one can save the hassle of shifting through tons of mails if any important mail is deleted accidentally and aids in preparing for any potential discovery requests. For this reason, one should use an archiving solution from a reputed brand for better managing your mail storage.
Advantages of Email Archiving – In addition to enabling employees and end-users for quick access to email messages, an archiving system makes it easy for meeting quotas as well as conserves server speed while preserving vital information. We have listed some of the additional benefits below.
Immediate access to all the mails received and sent.
Have the freedom from creating personal folders (PST)
Has a search functionality option for searching for any particular attachment files and content of email bodies.
A user mailbox with unlimited storage and access to simple tagging mechanism
Automatic backup feature of calendar items, contacts, email communication, and other important data
Now, one can understand that archiving mails provide the companies a boost in effectively communicating with colleagues and clients. Several archiving solutions have an auto-tagging option that can be based on general criteria or customized to precise granular tagging and criteria.